Built by letting agents.
Used by letting agents.
Not the other way round.
Keystone is the property management system we built because the CRM we were paying for kept getting in the way of actually managing properties. It's still what runs our own agency's portfolio, every single day.
Why it's different
Software written by people who actually run an agency
Everyone stays informed, always
Landlords see what's happening without chasing a phone call. Tenants know exactly where they stand at every stage. Transparency isn't a nice-to-have feature here — it's the actual point of the system.
Compliance isn't a bolt-on
Deposit protection deadlines, Right to Rent checks, certificate renewals, the Renters’ Rights Act — built into the workflow itself, not a checklist bolted on afterwards.
We automate the admin. Never the relationship.
The parts of the job that are just paperwork run themselves. The parts that are about people don’t. Software built by software people rarely knows the difference. Ours does.
Proven on a real Monday morning
Nothing ships until it's already been used to manage a real tenancy, a real landlord, a real repair. What you're looking at isn't a demo.
“Keystone wasn’t built by a software company that interviewed some letting agents and wrote a spec. It was built inside a real, working agency — because the CRM we were paying for kept getting in the way, not helping. Every screen exists because a real deadline, a real compliance headache, or a real landlord asking for updates made us build it.”
One system
Everything a letting agency actually does, in one place
No stack of separate subscriptions bolted together. No spreadsheets running alongside the “proper” system. One place where tenancies, compliance, communication, and money all actually connect.
- Tenancy setup that won't let a compliance step get skipped
- Deposit protection, Right to Rent, and certificate renewals tracked automatically
- Landlord statements and disbursements that generate themselves
- Custom-built application forms and scheduling — not generic web forms
- E-signing built into the workflow, nothing extra to arrange
- Landlord and tenant portals On the way
Curious what Keystone could do for your agency?
No pitch deck, no pressure — just a conversation about how you actually run your agency.